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Unravelling the Cost of PaperCut: A Comprehensive Guide

PaperCut home screen image

In the digital age, where paperless solutions are becoming increasingly popular, efficient print management software has become a necessity for many businesses and educational institutions. Among the plethora of options available, PaperCut stands out as a leading name in the print management arena. As a cost-effective solution that promotes sustainability, PaperCut is gaining traction among organisations looking to optimize their print environments. In this blog, we’ll dive into the various aspects of the PaperCut pricing model to help you better understand the cost implications of this powerful software, unravelling the cost of PaperCut MF, PaperCut Hive and other solutions.

PaperCut home screen image

Understanding PaperCut

PaperCut is a feature-rich print management software that helps organisations of all sizes and industries take control of their printing environment. With PaperCut, businesses can effectively monitor print usage, implement print quotas, manage document workflows, and encourage responsible printing practices. Moreover, its compatibility with various platforms and integration with numerous multi-function devices make it a versatile choice for organizations seeking to streamline their print infrastructure.

Pricing Models

PaperCut offers flexible pricing models to cater to different types of users and organisations. While the company might introduce changes or updates to its pricing in the future, the following pricing models were available:

PaperCut NG

PaperCut NG is the on-premises version of the software. Its pricing is typically based on the number of users or the number of devices in the organisation. This means that larger organisations with more users or devices might incur higher costs. However, PaperCut NG is a one-time purchase, and users receive perpetual licenses. Updates and support are typically provided for a limited period, and users can choose to renew these services at additional costs.

PaperCut MF

PaperCut MF is designed for organisations that utilize multi-function devices (MFDs) or copiers. Like PaperCut NG, its pricing is generally based on the number of users or devices, but it also considers the number of embedded MFDs. PaperCut MF offers various features tailored to enhance the efficiency of MFDs and promote secure printing practices.

PaperCut Hive

PaperCut Hive is a cloud-native print management solution. The pricing for PaperCut Hive is typically subscription-based, with organisations paying a recurring fee based on the number of users or devices they have. This model offers the advantage of regular updates and continuous support, making it ideal for organisations that prefer a hassle-free experience without the need for on-premises infrastructure.

Factors Influencing Cost

Several factors can influence the cost of implementing PaperCut:

Organisation Size: The number of users or devices in your organisation will play a significant role in determining the overall cost. Larger organisations may require more licenses or subscriptions, leading to higher expenses.

Software Edition: PaperCut offers different editions, each with varying features. The specific edition you choose will impact the final cost. Advanced features and functionalities may be available in higher-priced editions.

Add-Ons and Integrations: Additional modules or integrations, such as mobile printing or third-party integrations, may incur extra costs but can add value to your print management ecosystem.

Maintenance and Support: Organisations that opt for perpetual licenses need to consider additional costs for ongoing maintenance, updates, and customer support.

Implementation and Training: While PaperCut’s interface is user-friendly, some organizations might need professional services for implementation and training, which can add to the overall cost.

Cost Savings and Return on Investment

Despite the initial investment, PaperCut has demonstrated its ability to deliver substantial cost savings in the long run. By promoting responsible printing practices, reducing paper and toner wastage, and optimizing print environments, organizations can experience significant savings on printing-related expenses.


PaperCut offers a robust and flexible print management solution that caters to the diverse needs of organisations seeking efficient and cost-effective print management. Before making a decision, it is essential to carefully consider your organisation’s requirements and choose the most appropriate pricing model and edition. With the right approach and implementation, PaperCut can prove to be a valuable asset in streamlining print environments, reducing costs, and supporting sustainability efforts. Remember to stay updated with the latest pricing information from PaperCut’s official website or authorized resellers to ensure accurate cost estimates for your organisation.

How BAC Office Equipment can help

As an authorised reseller here at BAC we can take a look at the scope of your organisation and recommend the best solution for you, we will hold your hand through the entire scope, implementation and training procedures making sure you are comfortable with the software every step of the way.

For more information visit click here or to contact us call 03450956465.

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